Reimbursement requests can be entered directly into the system at reimburse.berkeley.edu(link is external). Step-by-step instructions for each type of reimbursement are listed below.
Travel Reimbursements
Prior to your travel, the ConnexUC portal(link is external) can be used to book online with UC’s preferred agencies, with exclusive UC-negotiated discounts and perks with preferred airlines, lodging and car rental companies.
Reimbursements for travel expenses for faculty, staff, students and visitors with an appointment can be entered directly at reimburse.berkeley.edu(link is external).
Resources
- Flowchart (PDF file) showing the process for each type of traveler
- UCB Travel Help Resources(link is external)
- Job aid (pdf) (PDF file)(link is external).
Your RA should be designated as the approver unless your faculty member needs to review first. For a list of RA assignments, click here(link is external).
The UC Berkeley Travel Site(link is external) has more resources, including explanations of policies.
For access to campus reimbursement forms, please visit and bookmark the CSS Business and Financial Services webpage(link is external).
Entertainment Reimbursements
Reimbursements for entertainment expenses for faculty, staff, students and visitors with an appointment can be entered directly at reimburse.berkeley.edu(link is external). This system has been updated as of January 2019. Important: entertainment reimbursement requests must always be accompanied by a guest list that shows the name, title, and occupation/affiliation for every attendee. Be prepared to gather this information at the time the event takes place.
Resources
- Flowchart (PDF file) showing the process for each type of payee
- UCB Entertainment Reimbursement Tutorial(link is external)
- Commonly used Account codes (PDF file)
Your RA should be designated as the approver unless your faculty member needs to review first. For a list of RA assignments, click here(link is external).
Did you receive an entertainment related invoice from a vendor or charged your purchase on an Event Planner credit card? Please use:
Reimbursements for Merchandise
Reimbursements for lab supplies or other merchandise for faculty, staff, students and visitors with an appointment can be entered directly at reimburse.berkeley.edu(link is external), in the "Other" column on the home page. This system has been updated as of January 2020.
- Flowchart (PDF file) showing the process for each type of payee
- UCB Other Expenses Reimbursement Tutorial(link is external)
- Commonly used Account codes (PDF file)
If the payee is to be paid via wire transfer, the reimbursement must be entered by UCB staff in BearBuy(link is external).
Please note: you cannot be reimbursed if you pay for services (such as equipment repair, web design, consultancy, etc.) out-of-pocket.
For assistance, please contact us at physi-finance@lists.berkeley.edu(link sends e-mail).