Reimbursement requests can be entered directly into the system at reimburse.berkeley.edu. Step-by-step instructions for each type of reimbursement are listed below.
Travel Reimbursements
Prior to your travel, the ConnexUC portal can be used to book online with UC’s preferred agencies, with exclusive UC-negotiated discounts and perks with preferred airlines, lodging and car rental companies.
Reimbursements for travel expenses for faculty, staff, students and visitors with an appointment can be entered directly at reimburse.berkeley.edu.
Resources
- Flowchart showing the process for each type of traveler
- UCB Travel Help Resources
- Job aid (pdf).
Your RA should be designated as the approver unless your faculty member needs to review first. For a list of RA assignments, click here.
The UC Berkeley Travel Site has more resources, including explanations of policies.
For access to campus reimbursement forms, please visit and bookmark the CSS Business and Financial Services webpage.
Entertainment Reimbursements
Reimbursements for entertainment expenses for faculty, staff, students and visitors with an appointment can be entered directly at reimburse.berkeley.edu. This system has been updated as of January 2019. Important: entertainment reimbursement requests must always be accompanied by a guest list that shows the name, title, and occupation/affiliation for every attendee. Be prepared to gather this information at the time the event takes place.
Resources
- Flowchart showing the process for each type of payee
- UCB Entertainment Reimbursement Tutorial
- Commonly used Account codes
Your RA should be designated as the approver unless your faculty member needs to review first. For a list of RA assignments, click here.
Did you receive an entertainment related invoice from a vendor or charged your purchase on an Event Planner credit card? Please use:
Reimbursements for Merchandise
Reimbursements for lab supplies or other merchandise for faculty, staff, students and visitors with an appointment can be entered directly at reimburse.berkeley.edu, in the "Other" column on the home page. This system has been updated as of January 2020.
- Flowchart showing the process for each type of payee
- UCB Other Expenses Reimbursement Tutorial
- Commonly used Account codes
If the payee is to be paid via wire transfer, the reimbursement must be entered by UCB staff in BearBuy.
Please note: you cannot be reimbursed if you pay for services (such as equipment repair, web design, consultancy, etc.) out-of-pocket.
For assistance, please contact us at physi-finance@lists.berkeley.edu.