Receiving Wire Transfers
I expect a wire transfer to my account, who do I contact?
The current procedure in place makes it difficult for the finance team to claim funding in a timely manner, as well as to allocate the funds to the appropriate place. This is because we have no back-up information to provide the Controller when they reach out to us. In order to remedy this, and to provide you all with better, faster service, please follow these simple steps as soon as you learn of an inbound transfer:
Please write an email to physi-finance@lists.berkeley.edu and provide the following information:
a) Vendor information: who is sending the wire?
b) Amount: how much are you expecting to receive?
c) Chartstring: where should the funding be allocated to?
Software Licenses
The Mathematica cycle runs from November 1 of every year until the following October 31. Licenses being used for research are billed back to the PI. The department is not billed until after the end of the cycle, so we can only estimate what the cost will be. For the current cycle (11/1/2023 through 10/31/2024), we are estimating a cost of about $150 per license. This cost is not prorated based on what time of year the license is requested.
For any questions related to software licenses, please send an email to physi-finance@lists.berkeley.edu.
Room and Lab Space Rental
The Physics department has a selection of rooms and lab space available to rent, in accordance with the fee table listed below. A non-refundable deposit in the amount of 20% of the total reservation, up to a maximum of one full week of rent, is due at the time of booking. For more information, please contact Amin Jazaeri, Director of Instructional Support. The following rates are for UCB departments only. Contact physi-finance@lists.berkeley.edu for non-UCB rates.
| Room # | Capacity | Full Day (4+ hr) | Half Day (4 Hr) |
|---|---|---|---|
| 111 | 39 | $165 | $95 |
| 245 | 37 | $155 | $90 |
| 215 | 40 | $170 | $100 |
| 221 | 30 | $130 | $75 |
| 225 | 24 | $105 | $65 |
| 251 | 78 | $220 |
$120 |
To reserve a room please download, fill out and sign the Facilities Rental Agreement and email to physi-finance@lists.berkeley.edu
Departmental IT Service Providers
For any IT related issues, please contact Campus Shared Services, IT (CSS-IT)
Relocations
Please contact physi-finance@lists.berkeley.edu with questions related to faculty and staff household and lab moves.
Machine Shop
The Physics Department Machine Shop accepts job requests from campus and off-campus customers on a recharge basis. Please visit the Machine Shop page for rates and more information, and to access the Machine Shop Job Request Form. For Machine Shop billing related questions please send an email to: physi-recharge@berkeley.edu
For more information on campus policies concerning recharge activities, please see the offerings listed by the Office of the Chief Financial Officer
Liquid Nitrogen
Dispensing: Please use this form to establish an account to purchase LN2 gas for your research lab in Birge/Le Conte/New Campbell Hall. Also, please follow this link to learn more about the procedures for LN2 usage. For LN2 billing related questions please send an email to: physi-finance@lists.berkeley.edu.